Resources

User Guides

Introduction:

User Guide Templates

1. Guide to Managing Your Departmental Website Using a CMS

Objective: To provide a basic understanding of managing a website using a Content Management System (CMS).

Steps:

  1. Logging In:

    • Go to the CMS login page.
    • Enter your username and password.
    • Click on the ‘Login’ button.

  2. Adding New Content:

    • Navigate to the ‘Add New’ section.
    • Enter your content in the provided fields.
    • Use the toolbar to format text and insert images or links.
    • Click ‘Publish’ to make your content live.

  3. Editing Existing Content:

    • Find the page or post you want to edit.
    • Click on the ‘Edit’ button.
    • Make necessary changes and click ‘Update’ to save them.

  4. Managing Pages:

    • Go to the ‘Pages’ section to see all pages.
    • Use options to edit, delete, or view individual pages.

  5. Adding Multimedia:

    • Click ‘Add Media’ to upload images or videos.
    • Insert media into your content and adjust its placement.

  6. Previewing Changes:

    • Before publishing, click ‘Preview’ to see how your content will look live.

  7. Logging Out:

    • Always log out for security when you’re finished by clicking the ‘Log Out’ link.

2. SEO Best Practices for Your Website

Objective: To optimize web content for better search engine visibility.

Key Points:

  1. Keywords:

    • Research and use relevant keywords in your titles, headings, and content.

  2. Meta Descriptions:

    • Write clear meta descriptions for each page, including keywords.

  3. Image Optimization:

    • Use descriptive file names and alt tags for images.

  4. URL Structure:

    • Ensure URLs are readable and include keywords if possible.

  5. Content Quality:

    • Publish high-quality, original content regularly.

  6. Mobile-Friendly Design:

    • Ensure your website is responsive and mobile-friendly.

  7. Loading Speed:

    • Optimize loading speed by compressing images and using efficient coding.

  8. Internal Linking:

    • Use internal links to guide users to relevant content within your site.

3. Basic Digital Security Protocols

Objective: To maintain digital security and protect sensitive information.

Key Points:

  1. Strong Passwords:

    • Use complex passwords and change them regularly.

  2. Secure Connections:

    • Always access your website’s CMS using a secure, encrypted connection.

  3. Regular Updates:

    • Keep your CMS and plugins updated to the latest versions.

  4. Data Backups:

    • Regularly back up your website data.

  5. Phishing Awareness:

    • Be cautious of phishing emails and suspicious links.